Office Management Assistant - Sandia National Laboratories - Livermore, CA

Office Management Assistant - Sandia National Laboratories - Livermore, CA -

Office Management Assistant
Sandia National Laboratories 85 evaluations – Livermore, CA

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Beneath basic course, supplies complicated interrelated secretarial and administrative help for management in Human Assets. Duties embrace answering telephone calls, making journey preparations, submitting vouchers, arranging conferences, arranging particular recognition ceremonies, ordering workplace provides, coordinating signature gadgets, serving because the property and coaching coordinator, and serving as the knowledge supply on organizational insurance policies and procedures. Anticipated to venture a constructive, useful, and professional picture to guests and callers. Workouts discretion and judgment when dealing with excessive-degree contacts and when uncovered to delicate info.

**PRIMARY DUTIES AND RESPONSIBILITIES: **

+ Offers skilled administrative help.

+ Acts because the Human Assets division receptionist greeting guests (managers, staff, investigators) and offering steerage.

+ Arranges journey.

+ Oversees Human Assets hotline.

+ Handle agenda for weekly Human Assets employees assembly and put together and distribute assembly minutes.

+ Collects and distributes the group’s mail each day.

+ Maintains supervisor?s calendar and arranges conferences (together with teleconferencing and videoconferencing).

+ Assists with the management of workplace features.

+ Orders workplace provides, furnishings, and miscellaneous gadgets.

+ Ensures well timed submission of timecards.

+ Maintains workplace submitting system and databases.

+ Serves because the division?s property coordinator.

+ Processes customer badge requests.

+ Assists management and employees with IT points, and refers to IT as applicable.

+ Maintains division coaching data.Tracks completions and sends out reminders.

+ Handle and coordinate workplace strikes (furnishings, pc gear, phone).

+ Handle all Amenities requests.

+ Offers onboarding to Human Assets new hires relating to Sandia techniques, timecards, workplace logistics, gear, and HR processes, and full new rent varieties (clearance, PeopleSoft entry, and so forth.).

**Information, Expertise, and Talents: **

+ Means to handle a excessive quantity of labor, with quite a few interruptions.

+ Proficient with widespread workplace software program for phrase processing, spreadsheets, and shows.

+ Wonderful interpersonal and communications expertise.

+ Capacity to staff successfully with managers, employees, different workplace management assistants, senior management assistants, and government assistants.

+ Demonstrated capacity to handle and prioritize a number of duties and work independently.

+ Means to make sure that the workplace features effectively.

+ Capacity to successfully make the most of assets and drawback remedy independently.

Required:
Highschool diploma plus three or extra years of instantly associated expertise; or equal mixture of schooling and expertise.

Desired:
Person who has carried out this position (or an analogous position) in a excessive visitors/excessive quantity division

The CA Website Human Assets (HR) Division supplies a broad spectrum of HR providers to the CA website, together with efficiency management, compensation planning, workforce planning, staffing, workforce analytics, worker relations, schooling, and coaching & improvement.

About Sandia:
Sandia National Laboratories is the nation?s premier science and engineering lab for nationwide safety and know-how innovation, with groups of specialists targeted on chopping-edge work in a broad array of areas. A number of the major causes we love our jobs:

+ Difficult work withamazingimpact that contributes to safety, peace, and freedom worldwide

+ Extraordinary co-staff

+ A few of the greatest instruments, gear, and analysis amenities on the earth

+ Profession development and enrichment alternatives

+ Versatile schedules, beneficiant holidays,strongmedical and different advantages, aggressive 401okay, studying alternatives, relocation help and facilities aimed toward making a strong work/life stability*

_World-altering applied sciences. Life-altering careers._ Study extra about Sandia at: http://www.sandia.gov

*These advantages range by job classification.

Safety Clearance:
Place requires a Division of Power (DOE)-granted L-degree safety clearance.

Sandia is required by DOE directive to conduct a pre-employment background assessment that features private reference checks, regulation enforcement document and credit score checks, and employment and schooling verifications. Candidates for employment should have the ability to get hold of and keep a DOE L-degree safety clearance, which requires U.S. citizenship.

Candidates provided employment with Sandia are topic to a federal background investigation to satisfy the necessities for entry to categorized info or matter if the duties of the place require a DOE safety clearance. Substance abuse or unlawful drug use, falsification of data, legal exercise, critical misconduct or different indicators of untrustworthiness may cause a clearance to be denied or terminated by the DOE, rendering the lack to carry out the duties assigned and leading to termination of employment.

EEO Assertion:
Equal alternative employer/Incapacity/Vet/GLBT

Apply on the Firm Website

SUBMIT YOUR CV HERE