School of Business Undergraduate Programs Coordinator [Executive Assistant I] - University of San Diego - San Diego, CA
Moreover, the School of Business Undergraduate Programs Coordinator screens workplace provides and gear, coordinates particular occasions and serves as a liaison between the undergraduate School of Business workplaces, school, employees and college students. The Coordinator additionally offers day by day help and steerage to members of the Undergraduate School of Business group and brings info and/or considerations to the suitable personnel within the division. This place workouts fast supervision of two to 3 work-research college students assigned to the Undergraduate Programs Workplace and Advising Workplace.
Examples of Work:
Help with the day-to-day operations to the Undergraduate Advising Workplace Handle the entrance workplace, directing and guiding roughly 1600 college students to applicable assets Present excellent customer support by welcoming and aiding all stakeholders who come into the Advising workplace Help the Undergraduate Advising Workplace with the Switch Transition & Success Committee (TTASC) Inform undergraduate college students with questions on choices and procedures associated to: articulation agreements, switch of credit, unbiased research, substitution/waiver of residency and commencement petitions as associated to their program of research Help with offering correct details about enterprise majors and minors to stakeholders, together with undeclared college students and potential college students and fogeys. Handle appointment system to make sure a streamlined course of for college kids, advisors and employees Keep correct protocol for all onerous-copy type submissions between college students, advisors, Deans, and Registrar Present School of Business info to potential college students and/or mother and father who come into the workplace when visiting USD for a tour Keep confidentiality on account of nature of interactions with college students, mother and father, school and different School of Business personnel Keep a welcoming, scholar-centric entrance workplace surroundings Train self-initiative by constantly analyzing day-to-day operations Meet recurrently together with his/her supervisor Keep and replace info for scholar educational information Supervise two to 3 work research staff Different duties as assigned based mostly upon the wants and calls for of the Undergraduate Business Program
Help for the Undergraduate Program Workplaces Coordinate with the Registrar, Monetary Assist, Scholar Accounts and different workplaces to facilitate scholar-centric administrative features Handle logistics for conferences and occasions for the School of Business Undergraduate Programs; liaises with the college Amenities division and with the USD Banquets and Catering workplace to organize assembly amenities Help with School of Business undergraduate scholar organizations, together with notifying scholar organizations of School of Business insurance policies and procedures, and coordinating Beta Gamma Sigma induction ceremony Use unbiased judgment to accommodate the wants of the University by figuring out correct corrective motion or by referring the issue to different applicable personnel Arrange conferences for the Affiliate Dean and the School of Business Undergraduate Programs Suggest and implement program course of enhancements Characterize the School of Business on numerous college committees which contribute to sustaining educational excellence in addition to making a extra numerous and inclusive USD group Deal with non-routine scholar inquiries, and direct scholar to applicable college assets Help Affiliate Dean and Assistant Dean of Undergraduate Programs with particular tasks as assigned. Help with the implementation of School of Business Undergraduate Programs insurance policies and procedures Order and monitor Undergraduate Program Workplace provides and gear Put together correspondence of a extremely confidential nature Handle confidential scholar info with tact and discretion Train judgment and initiative by bringing info and issues to the Affiliate Dean’s and Assistant Dean’s consideration Different duties assigned by the Affiliate and Assistant Dean based mostly upon the varied wants and calls for of the School of Business Job Necessities
Minimal and Most popular Qualifications Highschool diploma and minimal 4 years basic workplace expertise required Bachelor’s diploma most popular Two years’ expertise working in greater schooling most popular Customer support expertise MS Workplace and Entry or some other database management expertise most popular
Efficiency Expectations: Information, Expertise & Talents
Information Information of all administrative points of undergraduate packages on the School of Business Administration Information of USD and SBA necessities, insurance policies and procedures Information of the Registrar, Monetary Assist, Scholar Accounts and different workplaces on the college Information of basic workplace practices and procedures Wonderful pc expertise, together with Banner, Blackboard, Salesforce and U.Obtain
Expertise Distinctive interpersonal and customer support expertise Wonderful written and oral communication expertise Robust organizational expertise Unbiased judgment and choice-making expertise Robust time management expertise Challenge management expertise Skilled presentation and pleasant demeanor Efficient drawback-fixing and analytical expertise Work as half of a staff or collaborate with colleagues Expertise of tact, poise, diplomacy, and hospitality in a various and demanding surroundings
Talents Capacity to imagine duty, deal successfully with issues and train unbiased judgment when making selections Potential to determine and keep robust working relationships with colleagues, employees, directors, college students and most of the people Should possess the power to get together with numerous personalities and populations Capability to foresee future wants and reply accordingly Flexibility, adaptability, and curiosity in working in a rising and altering group Capacity to prioritize, multi-process and meet course of and tasks Means to make use of phrase processing, database, and spreadsheet software program Potential to offer providers in a courteous, immediate and environment friendly method
Background examine: Profitable completion of a pre-employment background examine.
Diploma Verification Requirement : Individuals provided employment on this place shall be required to offer official schooling transcripts for diploma verification functions. Critical candidates are inspired to request official transcripts to assist expedite the hiring course of. Further Particulars
Wage: $17.32 – $19.50; Wonderful Advantages.
The University of San Diego provides a really aggressive advantages package deal, to incorporate medical, dental, imaginative and prescient, a 12% retirement contribution given to you by the University (with three yr vesting interval), and entry to on-campus Health Facilities. Please go to the advantages part of our web site to view all of the perks and advantages that USD has to supply. USD: Human Assets: Advantages
Hours: 37.5 hours per week; Monday – Friday, eight:00 a.m. – four:30 p.m.
Time limit: Open Till Crammed
Word: Exterior job postings shall be up for at the very least 5 days. After that point, purposes might be reviewed by the hiring supervisor/committee all through the posting interval. A candidate could also be chosen at any time which might then shut this posting on a date sooner than listed.
The University of San Diego is an equal alternative employer dedicated to variety and inclusion and is particularly interested by candidates who can contribute to the range and excellence of the campus group.
The University of San Diego is a smoking and tobacco-free campus. For extra info, go to www.sandiego.edu/smokefree .
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